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Regular meetings - Have regular weekly meetings basic staff - with a pre-set agenda for each date. Keep these meetings to never than 3.5 hours. Encourage everyone to become prepared along with a brief presentation of their reports, and any un-resolved points that weren't excited to be solved during a few days. This also encourages team building events.
Be happy with the technology - Instant messaging Programs, Skype or another web based phone system (for international calls) and e-mail are all necessities when going confidential.
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